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Every document generated by the FITA DN suite gets a unique ID. All document IDs follow the same three-part structure: FITA-[TYPE]-[SEQUENCE]
DNRPT = Diagnostics Network. This is the unique type code for all inspection/diagnostic reports.000001.FITA-JC-) of the same job number where applicable.INV = Invoice. Distinct counter from all other document types.FITA-JC-XXXXXX) for the same job where possible.JC = Job Card. This is the primary anchor ID for a job — every other document for that job should reference this number.FITA-JS- (Job Summary, Document 09). Job Card = issued at job creation; Job Summary = master closing record at completion.FITA-JC-000421, FITA-SCC-000421, FITA-INV-000042).MEM = Membership. Uses a 5-digit sequence (not 6) — membership volume is lower than jobs.SCC = Service Completion Certificate. Number matches the Job Card for the same service.QT = Quotation. Quotations have their own counter — they may not convert to jobs.FITA-JC- number. The quotation number is recorded on the Job Card as a reference.RA = Roadside Assistance. All emergency callouts — battery, tyre, towing, lockout, fuel — use this prefix.DISP-).Every FITA DN inspector, technician and vendor partner gets a unique personnel ID. v2 changes: Technician prefix updated TCH → TEC; all personnel sequences upgraded to 6-digit; FITA-VEN- (Vendor/Tow Operator) added; FITA-TRK- (Vendor Truck) added.
INS = Inspector. Used on: Job Card, Dispatch Sheet, SCC, Diagnostic Report.000001–000049 · Tier 2 = 000050–000099 · Tier 3 (Lead) = 000100+ (recommended banding, not enforced by system).TEC = Technician. Used on Roadside Assistance Reports only.FITA-INS- and FITA-TEC- ID.JS = Job Summary. Document 09 in the FITA DN system — the master closing record generated by Ops after job completion.FITA-JC-000421 (Job Card) + FITA-JS-000421 (Job Summary).FITA-JC- prefix. All new Job Summaries use FITA-JS-. Archived records keep the old prefix.TEC = Technician (updated from legacy TCH in v2). All new records use TEC. Appears on: Roadside Assistance Report, Dispatch Sheet.FITA-TCH-007 → FITA-TEC-000007.TEC. External tow operators and vendor partners = VEN. A dual-role person holds both.VEN = Vendor. Covers all external service partners: tow operators, recovery agents, garage referrals, specialist contractors.000001–000099 Tow Operators · 000100–000499 Garages · 000500+ Other specialists.FITA-RA- (Roadside Assistance Report). The tow operator who performs the job is identified by their FITA-VEN- ID.V-MM-, V-TOW- are deprecated — migrate to FITA-VEN-.TRK = Truck / Branded Vehicle. Assigned to a specific physical vehicle (not the vendor company or driver) that carries FITA DN co-branding.FITA-VEN-) may operate multiple trucks (FITA-TRK-). The truck ID tracks the vehicle; the vendor ID tracks the business/operator.FITA-TRK- is the internal fleet reference only.GAR = Garage. Phase 2 item — for the certified garage referral fee system. Garages that pay FITA DN referral fees and receive inspector-to-garage job referrals.GSR = Good Samaritan Report. Phase 2 feature — public-facing submission system for reporting stranded vehicles on Ghanaian roads.Operational references are generated by the dispatch system and link personnel to jobs in real time. They carry a date component for instant traceability.
YYYYMMDD — 8 digits, no separators.001 each day. It is the Nth dispatch of that calendar day.042) should match the Job Card number for that job where possible — e.g. Job FITA-JC-000042 → Dispatch DISP-20260317-042.Payment references are generated by external platforms (Paystack, MoMo) and recorded on FITA DN documents for reconciliation. FITA DN does not generate these — it captures them.
PSK = Paystack. This reference comes directly from Paystack's API response — copy it exactly as received.CASH-[DATE]-[JOB#].Vehicle records use Ghana Vehicle Registration Authority plate formats plus the international VIN standard. FITA DN does not generate these — it records them exactly as presented on the vehicle.
GR Greater Accra · AS Ashanti · BA Brong-Ahafo · NP Northern · UW Upper West · TV Volta · WN Western North.GR-XXXX-XX C). Record as-is.Each document type maintains its own independent sequential counter. Counters never reset and are never shared between document types.
This table shows which documents reference each ID type. Use it to ensure all fields are filled correctly when completing a document set for a single job.
| ID / Reference | Description | Appears In |
|---|---|---|
| FITA-DNRPT-XXXXXX | Diagnostic Report | 01 Diagnostic Report03 Job Card |
| FITA-INV-XXXXXX | Invoice Number | 02 Invoice05 SCC |
| FITA-JC-XXXXXX | Job Card (master ref) | 03 Job Card05 SCC08 Dispatch Sheet02 Invoice |
| FITA-MEM-XXXXX | Membership Number | 04 Membership Pack02 Invoice (credit) |
| FITA-SCC-XXXXXX | Completion Certificate | 05 SCC03 Job Card |
| FITA-QT-XXXXXX | Quotation Number | 06 Quotation03 Job Card (if converted) |
| FITA-RA-XXXXXX | Roadside Report | 07 Roadside Report08 Dispatch Sheet |
| FITA-INS-XXX | Inspector ID | 01 Diagnostic Report03 Job Card05 SCC08 Dispatch Sheet |
| FITA-TEC-XXX | Technician ID | 07 Roadside Report |
| DISP-YYYYMMDD-XXX | Dispatch Reference | 08 Dispatch Sheet03 Job Card07 Roadside Report |
| PSK-YYYYMMDDXXXXX | Paystack Transaction Ref | 02 Invoice05 SCC07 Roadside Report08 Dispatch Sheet |
| [Client]-PO-YYYY-XXXX | Client PO Reference | 02 Invoice05 SCC06 Quotation |
| [XX]-XXXX-XX (Plate) | Vehicle Registration Plate | All 8 documents |
| 17-char VIN | Vehicle Chassis Number | 01 Diagnostic Report03 Job Card05 SCC |
The order in which IDs are created and linked throughout a typical FITA DN job lifecycle.
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