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Every document generated by the FITA DN suite gets a unique ID.
All document IDs follow the same three-part structure:
FITA-[TYPE]-[SEQUENCE]
DNRPT = Diagnostics Network. This is the
unique type code for all inspection/diagnostic
reports.
000001.
FITA-JC-) of
the same job number where applicable.
INV = Invoice. Distinct counter from all
other document types.
FITA-JC-XXXXXX) for the same job where
possible.
JC = Job Card. This is the
primary anchor ID for a job — every other
document for that job should reference this number.
FITA-JS- (Job Summary,
Document 09). Job Card = issued at job creation; Job
Summary = master closing record at completion.
FITA-JC-000421,
FITA-SCC-000421,
FITA-INV-000042).
MEM = Membership. Uses a
5-digit sequence (not 6) — membership
volume is lower than jobs.
SCC = Service Completion Certificate. Number
matches the Job Card for the same service.
QT = Quotation. Quotations have their own
counter — they may not convert to jobs.
FITA-JC- number. The
quotation number is recorded on the Job Card as a
reference.
RA = Roadside Assistance. All emergency
callouts — battery, tyre, towing, lockout, fuel — use this
prefix.
DISP-).
Every FITA DN inspector, technician and vendor partner gets a
unique personnel ID.
v2 changes:
Technician prefix updated TCH → TEC; all
personnel sequences upgraded to 6-digit;
FITA-VEN- (Vendor/Tow Operator) added;
FITA-TRK- (Vendor Truck) added.
INS = Inspector. Used on: Job Card, Dispatch
Sheet, SCC, Diagnostic Report.
000001–000049 · Tier 2 =
000050–000099 · Tier 3 (Lead) =
000100+ (recommended banding, not enforced by
system).
TEC = Technician. Used on Roadside
Assistance Reports only.
FITA-INS- and
FITA-TEC- ID.
JS = Job Summary. Document 09 in the FITA DN
system — the master closing record generated by Ops after
job completion.
FITA-JC-000421 (Job Card) +
FITA-JS-000421 (Job Summary).
FITA-JC- prefix. All new Job
Summaries use FITA-JS-. Archived records keep
the old prefix.
TEC = Technician (updated from legacy
TCH in v2). All new records use
TEC. Appears on: Roadside Assistance Report,
Dispatch Sheet.
FITA-TCH-007 →
FITA-TEC-000007.
TEC. External
tow operators and vendor partners = VEN. A
dual-role person holds both.
VEN = Vendor. Covers all external service
partners: tow operators, recovery agents, garage referrals,
specialist contractors.
000001–000099 Tow
Operators · 000100–000499 Garages ·
000500+ Other specialists.
FITA-RA- (Roadside Assistance Report). The tow
operator who performs the job is identified by their
FITA-VEN- ID.
V-MM-, V-TOW- are deprecated —
migrate to FITA-VEN-.
TRK = Truck / Branded Vehicle. Assigned to a
specific physical vehicle (not the vendor company or driver)
that carries FITA DN co-branding.
FITA-VEN-) may operate multiple
trucks (FITA-TRK-). The truck ID tracks the
vehicle; the vendor ID tracks the business/operator.
FITA-TRK- is the internal fleet
reference only.
GAR = Garage. Phase 2 item — for the certified
garage referral fee system. Garages that pay FITA DN
referral fees and receive inspector-to-garage job
referrals.
GSR = Good Samaritan Report. Phase 2 feature —
public-facing submission system for reporting stranded
vehicles on Ghanaian roads.
Operational references are generated by the dispatch system and link personnel to jobs in real time. They carry a date component for instant traceability.
YYYYMMDD — 8 digits,
no separators.
001 each day. It is
the Nth dispatch of that calendar day.
042) should
match the Job Card number for that job where possible —
e.g. Job FITA-JC-000042 → Dispatch
DISP-20260317-042.
Payment references are generated by external platforms (Paystack, MoMo) and recorded on FITA DN documents for reconciliation. FITA DN does not generate these — it captures them.
PSK = Paystack. This reference comes
directly from Paystack's API response — copy it exactly as
received.
CASH-[DATE]-[JOB#].
Vehicle records use Ghana Vehicle Registration Authority plate formats plus the international VIN standard. FITA DN does not generate these — it records them exactly as presented on the vehicle.
GR Greater Accra ·
AS Ashanti · BA Brong-Ahafo ·
NP Northern · UW Upper West ·
TV Volta · WN Western
North.
GR-XXXX-XX C). Record as-is.
Each document type maintains its own independent sequential counter. Counters never reset and are never shared between document types.
This table shows which documents reference each ID type. Use it to ensure all fields are filled correctly when completing a document set for a single job.
| ID / Reference | Description | Appears In |
|---|---|---|
| FITA-DNRPT-XXXXXX | Diagnostic Report |
01 Diagnostic Report03 Job Card
|
| FITA-INV-XXXXXX | Invoice Number |
02 Invoice05 SCC
|
| FITA-JC-XXXXXX | Job Card (master ref) |
03 Job Card05 SCC08 Dispatch Sheet02 Invoice
|
| FITA-MEM-XXXXX | Membership Number |
04 Membership Pack02 Invoice (credit)
|
| FITA-SCC-XXXXXX | Completion Certificate |
05 SCC03 Job Card
|
| FITA-QT-XXXXXX | Quotation Number |
06 Quotation03 Job Card (if converted)
|
| FITA-RA-XXXXXX | Roadside Report |
07 Roadside Report08 Dispatch Sheet
|
| FITA-INS-XXX | Inspector ID |
01 Diagnostic Report03 Job Card05 SCC08 Dispatch Sheet
|
| FITA-TEC-XXX | Technician ID |
07 Roadside Report
|
| DISP-YYYYMMDD-XXX | Dispatch Reference |
08 Dispatch Sheet03 Job Card07 Roadside Report
|
| PSK-YYYYMMDDXXXXX | Paystack Transaction Ref |
02 Invoice05 SCC07 Roadside Report08 Dispatch Sheet
|
| [Client]-PO-YYYY-XXXX | Client PO Reference |
02 Invoice05 SCC06 Quotation
|
| [XX]-XXXX-XX (Plate) | Vehicle Registration Plate |
All 8 documents
|
| 17-char VIN | Vehicle Chassis Number |
01 Diagnostic Report03 Job Card05 SCC
|
The order in which IDs are created and linked throughout a typical FITA DN job lifecycle.
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